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Job Description:

The Billing specialist will perform the invoicing and month-end reconciliation for HHG domestic and warehousing services to ensure all revenue is billed on a timely basis and that revenue is captured in the correct accounting period each month. The selected candidate will be responsible for the timely processing of HHG invoicing, shipment rate calculations and will assist various team members with special projects as needed.

Duties and Responsibilities:

• Local, Intrastate, Storage, and International Billing
• Monthly Storage Account Reconciliation
• Shipment calculations (rating)
• Multiple specials projects as needed
• Monthly Recap of Missing Billing for Month End Close

Qualifications:

• Understanding of the moving industry contract tariffs and rates a plus
• Must be very organized and detail oriented
• Must be able to meet deadlines
• Strong computer skills including MS Excel, Windows, Word, Filemaker and Outlook
• Positive attitude, highly motivated, ability to work under pressure and well with others

Comments/Special Instructions:

• Monday-Friday
• On-Site Support
• Direct Hire: $52K - $54K

A/P & A/R Specialist – Hawthorne, NY

Responsibilities:

- Work with accounts payable and accounts receivable.

- Processing payments by check, credit card, and EFT.

- Receive, process, and reconcile statements.

- Prepare and make bank deposits.

- Assist with preparation for annual audits.

- Ensure compliance with internal accounting procedures.

- Maintain accurate records, including ledgers, journals, receipts, and invoices.

- Perform administrative and other tasks as needed.

Qualifications/Skills:

- Understanding of accounting principles

- Familiarity with Microsoft Excel, Microsoft Outlook

- Strong written and verbal communication skills

- Excellent attention to detail and accuracy in entering financial data

- Ability to maintain confidentiality

- Deadline-driven with excellent time management ability

Education and Experience Requirements:

- 1-3 years of general accounting experience

- 1-3 years of experience working with accounts receivable and accounts payable

Comments/Special Instructions:

- Monday – Friday

- 8:30 am – 5:00 pm

- On-Site Support 

- Direct Hire: $60 - $70K 

Media Associate  - Stamford, CT

Position Description:

As a Local Media Investment Associate, you will identify local audiences for advertisers across various advertising platforms.  The role involves working in a dynamic field and learning negotiation techniques.  The team acknowledges new ideas and supports career development.  It is committed to both hard work and collaborative efforts.

Responsibilities

• Performs stewardship functions relating to client schedules, including maintenance and tracking of schedules

• Demonstrates the required skills to input and maintain media schedules

• Provide support to Buyers/Supervisors on assigned projects and tasks

• Displays drive and takes initiative to learn, problem solve and grow

• Demonstrates accuracy on all projects

• Meets timelines and deadlines on completing tasks and projects

• Maintains good organizational skills

Skills and Qualifications

• Bachelor's degree required

• 0-1 year of media experience

• Adaptable individual skilled in Microsoft Excel, PowerPoint and Outlook 

• Excellent interpersonal and communication skills, both oral and written

• Adept at initiating phone conversations with outside media vendors

• Able to work alone and with the group on tasks

• Intermediate math and numeracy are crucial

• Ability to work in a fast-paced environment and manage multiple projects simultaneously.

• Must have the legal right to work in the United States

Other

Temp-Hire 

$45,000

On-Site Mon-Fri 

Accounts Payable Specialist – Katonah, NY 

Overview

Accounts Payable Specialist responsible for the financial processing and transactions within the organization. The AP Specialist duties include daily bookkeeping and record keeping, financial reporting and the preparation of tax records for financial audits.

Position Responsibilities:

• Managing accounts payable using accounting software and other programs

• Handling accounts payable for separate entities and vendors

• Analyzing workflow processes

• Establishing and maintaining relationships with new and existing vendors

• Ensuring bills and payroll are paid in a timely and accurate manner while adhering to departmental procedures

• Processing due invoices for payments

• Comparing purchase orders, prices, terms of payment and other charges

• Processing transactions and performing accounting duties such as account maintenance, recording entries and reconciling books of accounts

• Other duties as assigned

Skills, Knowledge, Education, Experience:

• High School Diploma or equivalent.

• Knowledge of accounts payable procedures and/or basic accounting skills.

• Working knowledge of applications\desktop software including Microsoft Office; Excel is required and must have strong QuickBooks proficiency. 

• Ability to understand and learn account structures so as to be able to review account codes and key data.

• Must be well organized and able to work well in a multi-task, detail-oriented environment.

• Must be self-motivated, highly detail oriented with the ability to prioritize tasks.

• Must possess excellent communication skills, both written and oral.                                   

• Experience working in a human service/treatment facility preferred.

Other/Special Instructions:

Temp position

Mon-Friday in office support

Hours: 8:30 am - 4:30 pm

$25/hour

Sr. Payroll Accountant - Bronx, NY

Position Functions

• Reviews payroll processes, creates efficiencies and backs up processing of biweekly payroll

• Using digital technology create reporting structure to analyze bi weekly payroll for anomalies and compliance.

• Prepare BI reports to analyze tax data to assist in business decisions on processes including Grad Student and NRA tax situations.

• Reviews, manages, streamlines and documents processes below.  Implement and communicate changes to upper management of payroll team.

  o Tuition remission (and related refunds)

  o Direct Deposits

  o Tax Forms

  o Garnishments

  o Nonresident aliens

• Assists with 403B audit. Create reports to assist in handling large quantity of data and reconciling to Master Server and 403b financials. 

• Prepares/processes/reconciles manual check requests.

• Bridges gap between NRA process and payroll services.

• Monitors and follows up on unclaimed property. 

• Coordinates stops and reissues understanding the impact on external reporting.

• Is direct contact to assist with payroll bank reconciliation. Using BI create reports to effectively and efficiently assist Accounting Services with payroll bank reconciliation.

• Collaborates with IT to complete electronic tax forms.

• Analyzes processes that require printing and scanning documents, time sheets, tax documents, etc.

• Develops efficient reconciliations between Banner/W-3/ADP for year-end by creating BI reports to assist and support reconciliations.

• Process special payroll related payouts. 

• Lead responder to payroll info email box. Work with team to ensure one consistent voice and with students to appropriately respond when necessary.

• Performs other payroll projects as necessary.

• Mentor student workers. Provide meaningful projects and assistance for their growth.

Required Qualifications

• Bachelor’s degree in business, finance or accounting.

• Minimum two years’ experience in accounting/HR/Payroll.

• Advanced Microsoft Excel and BI Reporting skills, Banner/W-3/ADP

• Strong analytical and creative problem-solving skills

• Initiative to implement changes and curiosity to enhance knowledge and skills.

• Ability to effectively manage time, prioritize tasks and work within deadlines.

• Ability to build successful relationships with various stakeholders.

• Excellent communication skills, including ability to interact effectively with all levels throughout the University.

• Organized, self-motivated and detail oriented.

• Team player, as well as having ability to work independently and willingness to take on challenges.

Other/Special Instructions

Mon-Fri 9-5 in-office support

Temporary Position

Estimated Pay $35/hr. 

QUALITY CONTROL TECHNICIAN - Mt. Vernon, NY

SUMMARY OF POSITION: 

Responsible for safety and quality activities to assure products are within customer specifications and meet food safety requirements. Activities include testing and verification, sanitation and GMP checks, food safety documentation, product sampling and environmental monitoring, and temperature monitoring.

KEY RESPONSIBILITIES

• Pre-operation: Check each room before operation to ensure it is as expected to begin production.

• Room temperature: Check room temperature within assigned time range.

• Frequent temperature checks throughout day.

• Equipment testing: Take ATP swabs before production starts in the production room especially in the equipment to be used and Allergen swab throughout the day when change over formulation occurred with different allergen to verify all traces of allergen have been removed. Environmental Testing: Take swabs and samples of food contact and non-food contact to send to lab and document.

• Chemical testing: Check the strength of the chemical and notify to Management to fix any deviation.  

• Product weight: Take finished products weight to ensure it is within product label specification.

• Batch form: Complete and verify form with the following information: lot #, ingredients, temperature, production code, visual, taste and smell of finished product to be in compliance.

• Collect Samples: Collect and store samples of every finished product.

• Open NCR: Document any safety, technical and operational issues that rise and do not meet the standards stablished.

• Labels: Print required label for daily production and get approval from Management.  

• Monitor Production Room: During production check that everything and everyone is in compliance with the standards established.

• Food Safety and Quality Documentation: Submit all safety and quality documents within a day and report any issues to QC Department or SQF Practitioner for review. 

• Check pH of finished product and record.

• Complete daily and monthly sanitation checklist.

REQUIREMENTS 

• High school diploma or general education degree (GED).

• Solid understanding of Food Safety, Food Quality, GMP, SQF, EPA and OSHA Regulation.   

• Ensure quality testing carry out inspections so as to meet the standard set by the organization. 

• Encourage and enforce cleanliness on the part of the staff and ensure safe working conditions. 

• Focus on corrective actions in order to make sure that products meet required specifications. 

• Initiate training for workers concerning safety programs to protect employees against work hazards.

• Excellent organizational skills and maintain all documentation for the purpose of auditing. 

• Collect regular samples for shelf life and analysis to send them out to the laboratory. 

• Engage in quality calibrations and internal audits in a professional manner and lead them effectively. 

• Demonstrated ability to analyze and interpret information. 

• Work with the management and production managers to ensure that only quality products are produced.

• Remove bad products that are discovered during the production process.

• Monitor every stage of production to avoid product defects. 

• Demonstrates ability to work independently with minimal supervision. 

• This role operates in a wet and cold/refrigerated environment (around 35 degrees °F) located within a manufacturing, warehousing, and production type facility with loud noise.

• Must be able to withstand cold temperatures for 8-10 hours a day.

• Speak and write English. Other Language: Spanish preferred.

OTHER/SPECIAL INSTRUCTIONS:

• Direct Hire
• On-Site Support
• $25/hr

Facilities Residential Coordinator - Purchase, NY 

Job Description:

The Residential Facilities Maintenance Coordinator plays a critical role in maintaining safe, functional, and welcoming residential spaces for students. This position is responsible for performing minor repairs, painting, moving furniture, and managing a ticketing system for maintenance requests. The Coordinator will serve as the primary liaison between students, Residential Life, and the University Facilities Department, ensuring timely resolution of issues and prioritization of projects.

Key Responsibilities:

• Perform minor repairs (e.g., light carpentry, basic plumbing, painting) within residence halls.

• Move and arrange furniture as needed for room changes or special events.

• Manage and monitor the maintenance ticketing system, ensuring accurate documentation and timely updates.

• Prioritize repair requests and escalate larger issues to the University Facilities Department.

• Maintain a prioritized list of ongoing and upcoming projects in collaboration with Residential Life leadership.

• Communicate directly with students regarding maintenance concerns, providing excellent customer service and clear follow-up.

• Conduct regular walkthroughs of residential spaces to identify and address issues proactively.

• Ensure compliance with safety standards and university policies.

Required Skills/Abilities:

• Self-Starter: Takes initiative and works independently.

• Problem-Solver: Uses sound judgment to prioritize and resolve issues.

• Adaptable: Handles changing priorities and unexpected challenges effectively.

• Collaborative: Works well with Residential Life and Facilities teams.

Required Qualifications:

• High school diploma or equivalent; technical training or certification preferred.

• Demonstrated experience in basic maintenance, painting, and furniture handling.

• Strong organizational skills and ability to manage multiple tasks simultaneously.

• Excellent communication and interpersonal skills for working with students and staff.

• Ability to work independently and make sound decisions with minimal supervision.

• Proficiency with maintenance ticketing systems & spreadsheets or willingness to learn.

• Physical ability to lift and move furniture and equipment as needed.

Preferred Qualifications:

• Experience in a residential or campus setting.

• Familiarity with safety regulations and building codes.

• Customer service experience in a student-focused environment.

Other/Special Instructions:

• Direct Hire
• Salary Range $17 - $21.74