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Job Description

The Billing specialist will perform the invoicing and month-end reconciliation for HHG domestic and warehousing services to ensure all revenue is billed on a timely basis and that revenue is captured in the correct accounting period each month. The selected candidate will be responsible for the timely processing of HHG invoicing, shipment rate calculations and will assist various team members with special projects as needed.

Duties and Responsibilities

• Local, Intrastate, Storage, and International Billing
• Monthly Storage Account Reconciliation
• Shipment calculations (rating)
• Multiple specials projects as needed
• Monthly Recap of Missing Billing for Month End Close

Qualifications

• Understanding of the moving industry contract tariffs and rates a plus
• Must be very organized and detail oriented
• Must be able to meet deadlines
• Strong computer skills including MS Excel, Windows, Word, Filemaker and Outlook
• Positive attitude, highly motivated, ability to work under pressure and well with others

Comments/Special Instructions:

• Direct Hire

Small, busy, Southern Westchester not-for-profit seeks office assistant to handle a variety of duties including phones, customer service, filing, word processing, and some sales responsibilities. Must be highly organized, detail-oriented, proficient in Microsoft Word and Excel, and possess good communication skills. Five days a week; every other Saturday required. Excellent benefits. 

Comments/Special Instructions:

• Direct Hire

BANQUET MANAGER

Job Description:

Seeking a dynamic, enthusiastic and highly motivated Banquet Manager for a hotel in Yonkers, NY.  Must be able to lead and supervise all day-today banquet efforts, as well as actively participating in the execution of events, to ensure optimum performance, exceptional guest service and maximum profitability of all functions.  The ideal candidate for this position will be a creative, self-motivated and an ambitious person who enjoys a challenge and can ensure the effective operation and maintenance of our venue space, along with food and beverages, for all types of special events to ensure they are selling and creating an experience!  

ESSENTIAL JOB FUNCTIONS:

• Maintain a commitment to customer service and guest satisfaction

• Maintain a willingness to go beyond the call of duty in order to ensure task completion and guest satisfaction

• Maintain working relationships with all civic and industry organizations, corporate promotional contacts, and event and booking representatives

• Remain current of national trends in the industry and local market changes to best serve the facility

• Establish and maintain relationships with industry influencers and key community and strategic partners for maximum facility usage and exposure

• Represent the facility at trade shows and community events when required

• Conduct site tours/visits with potential clients when necessary

• Continuously research similar area facilities for competitive pricing, level of service, etc.

• Help supervise the performance, attendance, attitudes, appearance and conduct of banquet team members before, during and after events.

• Recommends discipline and/or termination when appropriate

• Conducts staff meetings and training sessions as necessary

• Conducts function review with customer; collect payments, adjusts specifications as necessary and follow up to ensure all details are correct and confirmed in a timely manner, including final payment

• Review Banquet Event Orders (BEO) and communicate all pertinent information effectively to the banquet team, as well as other department heads.

• Inspect scheduled areas/rooms, lighting, temperature, table set-up, bar set-ups, buffet tables, receptions and coffee breaks for cleanliness, attractiveness, proper layout, etc.

• Ensures that banquet space is set-up and service delivery is carried out according to guest expectations and BEO

• Assist the banquet captains with conducting pre-function meetings when necessary

• Provides prompt follow-up to all guest concerns

• Interacts with property staff in a professional manner, assisting other departments with necessary information

• Performs other related duties as necessary and/or assigned

SKILLS/REQUIREMENTS:

• Extensive experience in planning parties, like wedding celebrations, awards banquets, fundraising galas, and other social and corporate functions.  

• Understanding written sentences and paragraphs in work related documents.

• The ability to listen and understand information and ideas presented through spoken words and sentences.

• The ability to add, subtract, multiply, or divide quickly and correctly.

• Using basic computer hardware and software (e.g., personal computers, Microsoft Office Suite, Internet browsers, etc.).

• Communicating effectively in writing as appropriate for the needs of the audience.

• Skilled at clearly conveying information and ideas

• Set high standards of performance for self and others

• Assume responsibility and accountability for successfully completing assignments or tasks.

• Skilled at establishing courses of action for self and others to ensure work is completed efficiently.

• Ability to identify and understand issues, problems, and opportunities; using effective approaches for choosing a course of action or developing solutions

• Note:  This position requires evening and weekend work that may regularly exceed 40 hours per week, and the ability to work flexible hours, including evenings, weekends and holidays***

EXPERIENCE/EDUCATION:

• High school diploma or equivalent required

• Two or four-year degree in field of choice preferred

• At least five years catering/banquet experience required

• At least three years supervisory experience preferred

Comments/Special Instructions:

• Direct Hire

Responsibilities:

Achieve revenue, profitability, market share and other objectives by:

• Developing and executing annual and long-term strategic plans for the brand and consistent with corporate priorities

• Actively managing brand P&L

• Leading and influencing innovation to develop and execute short and long-term core improvement and new products.

• Building consumer awareness, generate trial, increase distribution and drive sales by developing effective consumer promotions and communications plans. Quantifying and evaluating effectiveness by directing post-program analysis.

• Partnering with internal departments to develop trade, retail, and category strategies to meet consumer and customer objectives.

• Championing brand with cross-functional teams to gain alignment on Brand Plans and drive execution excellence

• Managing all marketing activities including but not limited to promotions, research, packaging and pricing

• Developing and maintain relationships with external partners and agencies

• Developing and consistently building the brand equity as a means of attaining volume goals and long-term profit growth

• Evaluating performance, identify competitive threats, and determine product strengths, weaknesses and opportunities by conducting market analyses

• Executing marketing strategy, plans, and tactics.

Minimum Qualifications:

• Strong interpersonal/communication skills; solid analytical skills; strong financial orientation

• Demonstrated ability to manage multiple complex or fast-moving projects

• Ability to analyze research data and make decisions designed to generate incremental sales and profits

• Knowledge of wide variety of specific promotion vehicles and vendors

• Demonstrated leadership and organization skills required

• Demonstrated ability to manage a team of 1-2 people

• Proficiency with Excel, Powerpoint, Word and IRI/Nielsen

Education:

BS/BA (Business, Social Sciences - Psychology, Sociology, Economics) MBA preferred

5+ years experience in consumer products marketing and/or sales.

Comments/Special Instructions:

• Hybrid
• Contract

Position Title: Grant Writer & Development Specialist

Position Overview

We are seeking a compassionate, detail-oriented, and highly skilled Grant Writer & Development Specialist to join our team. In this role, you will be the bridge between our mission and the funding partners who make our work possible. You will be responsible for identifying, writing, submitting, and managing a robust portfolio of foundation, corporate, and government grants, as well as supporting broader fundraising efforts.

Key Responsibilities

• Grant Prospecting & Strategy: Identify and research new foundation and corporate funding opportunities that align with our clinical programs, specialized therapy and assistive technology needs, patient family

support services, and vital capital support needs.

• Proposal Development: Write, edit, and submit compelling grant proposals, letters of inquiry, and reports. You will translate complex medical and therapeutic milestones into human-centric stories that inspire funders.

• Relationship Management: Maintain a calendar of grant deadlines and reporting requirements. Build long-term relationships with program officers by providing timely, data-backed impact reports.

• Development Support: Assist the broader fundraising team in donor communications, event collaterals and support and stewardship efforts, ensuring a consistent and heartwarming brand voice.

• Collaboration: Work closely with our specialty programs (Physical, Occupational, Speech, and Respiratory Therapies, Social Work, and Child Life, including Music and Creative Arts modalities) to gather program data and success stories that demonstrate the direct impact of donor gifts.

Qualifications

• 3+ years of professional grant writing experience, preferably in a healthcare or pediatric non-profit environment.

• Exceptional writing and storytelling skills; ability to synthesize medical data into accessible, emotional narratives.

• Proficiency in managing complex deadlines, budgets, and multi-departmental projects.

• A deep passion for pediatric health and the ability to handle sensitive patient stories with empathy and integrity.

• Experience with CRM software (e.g. Raiser’s Edge, Salesforce), grant research tools and Microsoft Office (Outlook, Excel, PowerPoint, Teams, OneNote), and familiarity with using and vetting AI technologies in research.

Education

• Bachelor’s degree in English or similar major from an accredited university in the US.

Comments/Special Instructions:

• Temp-Hire

Job description

This is a full-time, on-site role for a Collections Assistant, based at our Rye Brook, NY office. 

Responsibilities

• The Collections Assistant will be responsible for identifying overdue payments, contacting clients for payment arrangements, maintaining accurate financial records, and assisting in the resolution of payment discrepancies. 

• Duties will also include collaborating closely with cross-functional teams to address client concerns and ensure positive customer relationships while supporting the finance team with administrative tasks.

Qualifications

• Debt Collection experience and a strong understanding of finance-related processes

• Excellent Analytical Skills to assess account statuses and resolve payment discrepancies

• Proven Customer Service experience with a customer-focused approach

• Strong Communication skills for effective interaction with clients and internal teams

• Proficiency in Microsoft Office and financial software is a plus

• Organizational skills and attention to detail to maintain accurate records

Education

• High School diploma or equivalent required

• An associate or bachelor’s degree in finance, Business, or related field is a plus

Comments/Special Instructions:

• On-site support
• Direct Hire

Position Description

As a Media Operations Specialist, you will support the Director of Integrated Operations in completion of day-to-day operations and organization of information for the Media Buying Team.  

The successful candidate will demonstrate effective cross-functional communication, the ability to manage multiple projects concurrently, and a proven capacity to meet tight deadlines in a fast-paced environment.

Responsibilities

• Coordinating, tracking and reporting on multiple routine, ongoing projects & assignments

• Managing deadlines

• Assisting with onboarding new employees

• Scheduling of trainings and meetings

• Updating presentations

Skills and Qualifications

• Adaptive personality with advanced proficiency in Microsoft Excel, PowerPoint  & Outlook

• Canva expertise is a must

• Detailed oriented and able to produce accurate work

• Excellent organizational skills 

• Strong time management with ability to manage projects and meet tight deadlines 

• Able to work in a fast-paced changing environment

• Ability to work both independently and as part of a team

• Solid oral and written communication skills

• Basic math and numeracy skills are essential

• Must have the legal right to work in the United States

Comments/Special Instructions:

• Direct Hire
• On-Site Supprt

We are seeking an experienced Operations Manager to oversee the daily operations of our organization. The Operations Manager is charged with the responsibility for all aspects of property operations; providing support, supervision and guidance to their management teams and front line associates. The Operations Manager is responsible for continuously focusing on achieving hotel profitability through revenue generation, cost controls, guest satisfaction and developing employee training and engagement, while maintaining the integrity of the hotel. This will require hands on leadership to ensure that revenue is maximized while expenses are effectively controlled.

Reports to: General Manager and/or Ownership

Responsibilities:

• Managing the Front Office, F&B, Housekeeping and Engineering teams. Tour operating departments daily.

• Leading and supporting all departments to ensure all policies, procedures and standards are being met.

• Provide strong lobby presence to assist front desk agents and guests

• Maintaining profitability in each department

• Evaluating cost effectiveness of all aspects of the operation

• Developing cost savings and profit enhancing measures across departments

• Handle guest’s special requests and customer complaints

• Hold a monthly financial review with all departments to ensure adherence to the budget.

• Investigate and handle complaints, disturbances, emergencies, etc.

• Manage Employee Payroll; i.e. track attendance, minimize overtime, ensuring adherence to operational SOPs

• Coach, train, counsel hourly associates and administer discipline as needed

• Attend and contribute to periodic meetings to maintain favorable working relationships among employees and promote maximum morale, productivity, and efficiency.

• Attend daily morning briefings. Consistently review guest feedback and ensure appropriate corrective action is taken.

• Set goals and expectations for direct reports, hold them accountable, conduct performance reviews.

• Solicit employee feedback, utilize an “open-door” policy to identify and address employee concerns

• Participate in M.O.D. coverage as required.

Qualifications:

• At least 5 years of progressive experience in a hotel or related field; or a 2-year college degree and a minimum of 3 years of progressive experience in hotel management.

• Long hours sometimes required.

• Sedentary work, exerting up to 20 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

• Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.

• Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.

• Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.

• Must maintain composure and objectivity under pressure

• Must be able to multitask and prioritize departmental functions to meet deadlines.

• Maintain regular attendance in compliance with Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel.

• Maintain high standards of personal appearance and grooming, which include wearing nametags.

• Comply with Hotel Standards and regulations to encourage safe and efficient hotel operations.

• Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.

• Ability to handle multiple tasks simultaneously while maintaining attention to detail.

• Must be able to maintain confidentiality of information.

• Please note, that this job description is not exhaustive and additional responsibilities may be assigned as needed by General Manager or Ownership

If you are a motivated individual with a passion for delivering exceptional service, we encourage you to apply for the position of Operations Manager. Please submit your resume and cover letter detailing your relevant experience. We look forward to reviewing your application.

Comments/Special Instructions:

• Direct Hire
• On-Site Support

Accounts Payable (Part-Time)

Position Overview 

We are seeking a detail-oriented, organized, and proactive Accounts Payable (AP) Clerk to join our Finance team. This role is responsible for the full cycle of accounts payable, ensuring vendor invoices are verified, coded, approved, and paid accurately and on time. The AP Clerk maintains accurate financial records, reconciles vendor statements, and supports month-end close activities to help ensure accounts are organized, compliant, and audit-ready. 

This is a part-time, onsite position, Tuesday, Wednesday, Thursday. 

Work hours: Typically, 8:00 a.m.–3:00 p.m. or 8:30 a.m.–2:30 p.m. (may vary). 

Key Responsibilities 

• Invoice processing: Receive, review, and verify vendor invoices for accuracy and appropriate authorization. 

• Coding & data entry: Code invoices to appropriate general ledger (GL) accounts and cost centers; enter invoices accurately in the AP system. 

• Payment execution: Prepare and process check/EFT/ACH payments in accordance with payment terms and internal controls. 

• Vendor management: Serve as a primary contact for vendor inquiries regarding invoice status and payments; resolve discrepancies and disputes. 

• Reconciliations: Reconcile vendor statements monthly; research and resolve outstanding items. 

• Expense reports: Review and process employee expense reports to ensure compliance with hospital policy and proper documentation. 

• Month-end support: Assist with month-end close, including AP accruals, aging reports, and reconciliations as assigned. 

• Documentation & filing: Maintain organized digital and physical records of invoices, payments, W-9s, and vendor documentation. 

• Tax compliance: Support annual tax preparation, including vendor validation, record gathering, and coordination with Finance. 

Qualifications 

• 3+ years of experience in accounts payable, bookkeeping, or a general accounting role, preferably in a healthcare setting. 

• Proficiency with AP systems and Microsoft Office (particularly Excel for data entry, formatting, and formulas); experience with Meditech/Expanse helpful. 

• High attention to detail with strong data-entry accuracy (including matching/verification) to prevent duplicate or incorrect payments. 

• Working knowledge of basic bookkeeping and AP principles (e.g., double-entry, accrual accounting) and purchasing workflows. 

• Ability to manage competing priorities and meet deadlines in a fast-paced environment. 

• Effective communication skills with vendors and internal/external stakeholders; ability to handle sensitive information with discretion. 

Education, Licensure, and Certifications: High School Diploma/GED from an accredited institution in the US. 

Comments/Special Instructions:

• Part Time
• Temporary
• On-Site Support

What’s the role?

We are seeking a detail-oriented and customer-focused professional to support order management, customer service, and operational coordination activities. This role serves as a key liaison between customers, sales, operations, supply chain, and finance teams to ensure timely order processing, inventory allocation, issue resolution, and overall customer satisfaction. The ideal candidate will thrive in a fast-paced environment and have experience working with ERP systems such as SAP, customer portals, and cross-functional teams.

Here’s what you’ll do:

• Manage day-to-day communication with internal and external customers via email, phone, shared mailboxes, web-based portals, EDI interfaces, and customer systems.

• Prepare quotes and process dealer purchase orders through SAP Order Management, including sales orders, deliveries, goods issues, billing, goods receipts, and invoice receipts.

• Process BigCommerce and SPS Commerce orders, including purchase order collection and customer invoicing through web-based platforms.

• Resolve customer inquiries and order-related issues by identifying root causes, coordinating corrective actions, and ensuring timely follow-up and resolution.

• Coordinate inventory allocation based on delivery schedules, customer priorities, and inventory availability to support order fulfillment across the distribution network.

• Partner closely with Sales, Operations, Supply Chain, and Finance teams to ensure accurate and timely order processing while maintaining high service levels.

• Support the Sales team with operational, logistics, and order management needs.

• Process product returns, exchanges, cancellations, and warranty claims, including coordinating transportation and replacement shipments.

• Research return orders and prepare commercial invoices in accordance with import documentation and trade compliance requirements.

• Maintain and update SAP data, analyze discrepancies, and correct system errors to support accurate operational reporting and order processing.

Do you qualify?

• Bachelor’s Degree in Business (preferred)

• Minimum 2-4 years of experience in relevant functions

• ERP/CRM system experience (SAP and Sales Force preferred, respectively) Strong analytical, problem-solving, and technical skills (Excel proficiency required) E-commerce, US retailer/National Account