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Job Description

The Billing specialist will perform the invoicing and month-end reconciliation for HHG domestic and warehousing services to ensure all revenue is billed on a timely basis and that revenue is captured in the correct accounting period each month. The selected candidate will be responsible for the timely processing of HHG invoicing, shipment rate calculations and will assist various team members with special projects as needed.

Duties and Responsibilities

• Local, Intrastate, Storage, and International Billing
• Monthly Storage Account Reconciliation
• Shipment calculations (rating)
• Multiple specials projects as needed
• Monthly Recap of Missing Billing for Month End Close

Qualifications

• Understanding of the moving industry contract tariffs and rates a plus
• Must be very organized and detail oriented
• Must be able to meet deadlines
• Strong computer skills including MS Excel, Windows, Word, Filemaker and Outlook
• Positive attitude, highly motivated, ability to work under pressure and well with others

Comments/Special Instructions

• Direct Hire

What’s the role?

We are seeking a detail-oriented and customer-focused professional to support order management, customer service, and operational coordination activities. This role serves as a key liaison between customers, sales, operations, supply chain, and finance teams to ensure timely order processing, inventory allocation, issue resolution, and overall customer satisfaction. The ideal candidate will thrive in a fast-paced environment and have experience working with ERP systems such as SAP, customer portals, and cross-functional teams.

Here’s what you’ll do:

• Manage day-to-day communication with internal and external customers via email, phone, shared mailboxes, web-based portals, EDI interfaces, and customer systems.

• Prepare quotes and process dealer purchase orders through SAP Order Management, including sales orders, deliveries, goods issues, billing, goods receipts, and invoice receipts.

• Process BigCommerce and SPS Commerce orders, including purchase order collection and customer invoicing through web-based platforms.

• Resolve customer inquiries and order-related issues by identifying root causes, coordinating corrective actions, and ensuring timely follow-up and resolution.

• Coordinate inventory allocation based on delivery schedules, customer priorities, and inventory availability to support order fulfillment across the distribution network.

• Partner closely with Sales, Operations, Supply Chain, and Finance teams to ensure accurate and timely order processing while maintaining high service levels.

• Support the Sales team with operational, logistics, and order management needs.

• Process product returns, exchanges, cancellations, and warranty claims, including coordinating transportation and replacement shipments.

• Research return orders and prepare commercial invoices in accordance with import documentation and trade compliance requirements.

• Maintain and update SAP data, analyze discrepancies, and correct system errors to support accurate operational reporting and order processing.

Do you qualify?

• Bachelor’s Degree in Business (preferred)

• Minimum 2-4 years of experience in relevant functions

• ERP/CRM system experience (SAP and Sales Force preferred, respectively) Strong analytical, problem-solving, and technical skills (Excel proficiency required) E-commerce, US retailer/National Account

Seeking a professional and personable PART TIME bilingual Front Desk Receptionist. This vital role involves managing the front office operations, providing exceptional customer service, and supporting administrative functions to ensure smooth daily activities. The ideal candidate will demonstrate excellent organizational skills, proficiency with office management tools, and a welcoming demeanor that reflects our commitment to client satisfaction and efficient office workflow. 

Hours:

MONDAY/WEDNESDAY/FRIDAY 

9:30 am – 2:30 PM

Key Responsibilities

• Greet visitors and clients promptly and courteously, creating a positive first impression

• Answer multi-line phone systems efficiently, directing calls accurately and professionally

• Uphold phone etiquette standards while managing complex schedules and administrative requests

• Manage appointment scheduling and calendar coordination using digital tools

• Handle incoming and outgoing correspondence, including emails, mail, and deliveries

• Maintain organized filing systems, data entry, and document proofreading for accuracy

• Support office management tasks such as inventory tracking, supply ordering, and record keeping

• Perform clerical duties such as photocopying, faxing, and maintaining office equipment

• Uphold phone etiquette standards while managing complex schedules and administrative requests

Experience

• Medical front desk operations and customer service experience required

• Prior office experience or administrative support roles preferred

• Bilingual Spanish abilities are highly desirable to serve diverse client needs

• Familiarity with multi-line phone systems and calendar management for patient appointments

• Strong computer literacy with proficiency in Microsoft Office and data entry in electronic medical records platforms

• Excellent organizational skills with the ability to prioritize tasks efficiently

• Demonstrated attention to detail, filing, and record keeping

Comments/Special Instructions

In-office support

Part-Time Parish Office Manager (Bilingual Spanish preferred)

• Part-Time Parish Office Manager; normal workdays are Monday to Friday up to 19 hours/week with some flexibility in the schedule.   

Responsibilities

• Answer phones, maintain telephone system and make regular updates with answering service

• Help monitor and respond to Parish Inbox and forward parish emails and inquiries as appropriate

• Help prepare and coordinate all parish mailings with office staff

• Help prepare weekly layout for the Parish Bulletin and Parish Announcements and proofreads content for accuracy

• Maintain parish website, Facebook pages and Flocknote emails.

• Assist with new parishioner registrations, maintain Parish database to enter, update and delete information 

• Maintain online Parish calendar, coordinate schedules with staff and prepare monthly priest’s schedules to maintain smooth work flows and coverage

• Manage food and beverage, office and church purchases 

• Work closely with IT to maintain Wi-Fi, CCTV and Computer Network 

• Assist with parishioner roster, offering envelopes and the recording of financial collection accounting in Parish database

• Assist in preparing year-end tax receipts as requested

• Assists in monthly parking accounting, register new parkers in database, email parishioners for parking papers and payments 

• Work with Facilities Manager, Custodians and Groundkeepers regarding parking, maintenance issues, and city inspections compliance (e.g. boilers, exhaust hood, sprinklers, fire extinguishers, etc.)

• Coordinate all necessary inspections/services for Parish property between providers and parish employees.

• Act as primary contact for all utilities (ConEd, Optimum, etc.)

• Maintain file on Rectory appliances and service contracts

• Aid the Pastor in ensuring that all Archdiocesan policies are adhered to and work with liability insurance as needed 

• Obtain required licenses for fundraising and other parish activities

• Conduct regular contact with parish tenants: YMCA, Neighbors Program & CND Sisters

Requirements

• Bilingual Spanish preferred

• Good communication and customer service skills

• MS Office Skills (Word, Excel, Outlook) and the ability to learn new software

• Database and data entry experience 

Comments/Special Instructions

• Part-Time office hours are on-site

Compensation Specialist – Bronx, NY

Position Summary

The Compensation Specialist is responsible for the ongoing governance, optimization, and day-to-day administration of the organization’s salary architecture and compensation programs. 

This role independently manages core compensation responsibilities and employs professional judgment to solve moderately complex problems involving multiple variables and process improvements. The Specialist serves as a primary technical resource, ensuring the long-term integrity of pay programs while providing consultative guidance to stakeholders across the institution.

Essential Functions

• Leads the continuous monitoring and refinement of the salary architecture to ensure internal equity and market competitiveness.

• Analyzes varied compensation issues, develops solutions, and implements process improvements to enhance the delivery of pay programs.

• Conducts market benchmarking, interpreting external data trends to provide formal recommendations for salary band adjustments.

• Communicates clearly with colleagues across functions to explain complex grading recommendations, compensation policies, and provides guidance on developing and maintaining job descriptions.

• Provides formal guidance and training to hiring managers on compensation frameworks and job architecture standards.

• Maintains job description database and organizational structure.

• Evaluates jobs to determine classification and appropriate salary ranges using relevant market survey data and considering internal equity; reviews and recommends salary placements for new hires.

• Prepares data for salary surveys and HR compensation system.

• Management Responsibilities:  May provide peer-level coordination or subject-matter guidance to colleagues performing similar work, part-time workers, including helping organize tasks, clarify priorities, or review work for quality or consistency.

• Performs other HRIS related functions as assigned.

• This list is not intended to be an exhaustive list; the organization may assign additional related duties as necessary.

Required Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field.

• Minimum of three years of relevant professional experience in compensation, HRIS or a related analytical field.

• Excellent organizational skills and attention to detail.

• Thorough understanding of human resource principles, practices, and procedures.

• Demonstrated knowledge of federal, state, and local employment regulations and compliance requirements.

• Solid professional knowledge of compensation practices and the ability to apply functional expertise independently.

• Demonstrated ability to explain complex technical information and recommendations to diverse audiences.

• Preferred Qualifications: CCP, SHRM-SCP/CP, or SPHR/PHR certification

Technical Skills

• Demonstrated proficiency with Microsoft Excel and Office Suite.

• Strong analytical skills and ability to interpret and communicate data.

• Demonstrated knowledge of quantitative and qualitative research methods

Other/Specialist Instructions

Temp – Hire

Scheduled Hours Per Week: 35

Hybrid (2 in office/3 remote)

Account Services Specialist – Local Media, Stamford, CT

Position Description

As an Account Services Specialist, you will support and assist the Local Media Team with various tasks to ensure the smooth operation and execution of media campaigns. Key responsibilities include entering commercial exact airtimes, monitoring client media schedules, and reconciling weekly billing discrepancies. This position also requires a basic understanding of and ability to perform Media Associate tasks. Suitable candidates should be able to work effectively with teams, assist on multiple projects, and meet tight deadlines under pressure.

Skills and Qualifications

• Detailed-oriented with the ability to produce accurate work.

• Strong data entry and computer skill with a proficiency in Microsoft Excel, and Outlook.

• Excellent time management and organizational skills.

• Ability to manage multiple projects and meet tight deadlines.

• Solid communication skills, both oral and written.

• Adept at initiating phone conversations with media vendors.

• Must be a team player and the ability to work independently.

• Basic math and numeracy skills.

• Minimum of an Associate’s degree required.

• Must have the legal right to work in the United States.

Comments/Special Instructions

• Direct hire position.

• On-site position in Stamford, CT.

Billing Specialist – Buchanan, NY

Summary

We are seeking a detail-oriented Billing Specialist.  You will be responsible for ensuring the timely handling of invoicing, accurate data entry into accounting and other database systems, handling collections and other projects as needed.  The ideal candidate will possess strong accounting skills and technical proficiency using QuickBooks Enterprise. 

Responsibilities

• Prepare and scan daily tickets for invoicing 

• Process daily paperwork for invoicing 

• Perform the accurate and timely entering of invoices

• Match jobs and techs in SmartService

• Post invoices from SmartService to QuickBooks

• Handling the mailing of collections statements and call customers to inquire on status of payment 

• Perform accurate and timely data entry of details from dispatch sheets and enter daily notes from daily paperwork

• Maintain the organized filing of all invoices, statements and other documents

• Other projects as needed

Requirements

• Knowledge of accounting tasks

• Technical skills include MS Office, including Excel

• Proficiency with QuickBooks Enterprise

• Attention to detail and accuracy in working with accounting data

Comments/Special Instructions

• On-site support Mon-Fri 8 am – 4 pm